The preparation for your board meeting is a crucial job that can be a bit daunting particularly if you’re a new board member or have little experience with board meetings. But being prepared for your meeting helps ensure a productive session with useful insights and guidance from experienced leaders and strategic advice. The first step is ensuring that the board members are all aware of the agenda and have read the relevant material.
Next, you must decide on the objectives of your meeting. This will help to guide your board’s discussions and decisions. Reviewing the minutes of your last meeting will assist you determine what progress was made and what should be discussed.
Also, be thoughtful when selecting your meeting’s agenda items. Your board will be able move through the meeting more efficiently if you prioritize the most important issues first. This will also help avoid the meeting from becoming stalled on less important issues. Also, ensure that each agenda item is clearly presented more info here as a chance to provide information or get more information and not simply to decide.
Make sure you send your board agenda out in sufficient advance so to allow everyone ample time to review and read it. This is particularly important for in-person or virtual meetings which require quorum attendance. Inspect the members of the executive team responsible for reporting and make sure they have the appropriate materials.